Apply for a GB EORI Number: Fast & Free

A British EORI number (GB EORI) is essential for trading goods with Great Britain. The application is completed entirely online via HMRC and is free of charge. In most cases, the process takes only a few minutes. Without a valid GB EORI, customs declarations cannot be processed. Businesses trading with England, Scotland or Wales must ensure compliance before shipping goods. This guide explains whether you need a GB or XI EORI, which documents are required, and how the application works step by step – including important notes for EU companies without a UK establishment.

Key Takeaways

• The GB EORI is applied for online through HMRC and is free.
• A GB EORI is required for trade with England, Scotland and Wales.
• An additional XI EORI may be required for Northern Ireland.
• UK-based businesses need UTR, SIC code and possibly a VAT number.
• Non-UK businesses can apply without UTR, SIC code or National Insurance number.

How do you apply for a GB EORI number?

You apply online via the official GOV.UK website. Log into your Government Gateway account, submit your business details, and in most cases receive your GB EORI immediately or within five working days.

Do You Need a GB or XI EORI?

The type of EORI required depends on where your goods are entering the UK. If you trade with England, Scotland or Wales, you must obtain a GB EORI number. This number allows UK customs authorities to identify your business in customs declarations. Without it, goods cannot be legally cleared.

If your goods move to Northern Ireland, you may also require an XI EORI. Northern Ireland follows specific customs arrangements under post-Brexit agreements. An XI EORI can only be requested once a GB EORI has been issued. Therefore, businesses trading with Northern Ireland should assess their supply chains carefully. Planning ahead prevents delays at the border.

Requirements and Documents

The documents required depend on whether your business is established in the UK. UK-based businesses must provide a Government Gateway login. They also need their Unique Taxpayer Reference (UTR). In addition, the company’s incorporation date and SIC code from Companies House are required.

If the business is VAT-registered, the UK VAT number and the registration date must be entered. Sole traders must also provide their National Insurance number. These details confirm the identity of the business within HMRC systems.

For companies not established in the UK, the process is simpler. UTR, SIC code and National Insurance number are not required. However, full company details and contact information must still be provided.

Overview of Requirements

Business Status	Required Information
UK established	Government Gateway, UTR, SIC code, incorporation date, VAT number (if applicable), National Insurance (sole traders)
Not UK established	Government Gateway, full business details, contact information

Step-by-Step: How to Apply Online

The application is completed via the official GOV.UK page titled “Apply for an EORI number”. First, log in using your Government Gateway account. If you do not have one, you can create it during the process.

Next, select whether you are applying as a business or an individual. You must also confirm whether the business is established in the UK. The system then requests your company information. This includes name, address, contact details and tax references where applicable.

Carefully review the information before submission. In most cases, the GB EORI is issued instantly on screen. If additional checks are required, HMRC usually provides the number within five working days.

GB EORI Format and Structure

A GB EORI always begins with the prefix “GB”. It is typically followed by twelve digits. For VAT-registered businesses, the format often corresponds to “GB + VAT number + 000”.

For example: GB123456789000.

This format ensures compatibility with UK customs systems. Businesses must use the correct EORI in all customs documentation. Errors can cause shipment delays or rejection. Therefore, it is essential to store the number securely and share it accurately with freight agents.

Applying for an XI EORI for Northern Ireland

If your trade involves Northern Ireland, you may require an XI EORI in addition to your GB number. The application is submitted separately through GOV.UK. However, a GB EORI must already exist before you apply.

Processing generally takes up to five working days. Businesses should apply in advance of planned shipments. This prevents disruptions at customs. The XI prefix specifically identifies trade under Northern Ireland customs arrangements. Accurate registration ensures smoother cross-border operations.

Important Notes for EU Businesses Without a UK Establishment

A German or other EU-based company without a UK branch can still apply for a GB EORI. During the application, select “business not established in the UK”. This removes the need for UTR, SIC code and National Insurance details.

However, EU customs activities still require a valid EU EORI. The UK EORI and EU EORI are separate systems. They cannot be substituted for one another. Businesses trading between the EU and the UK must therefore maintain both registrations. Proper coordination ensures uninterrupted customs processing.

Conclusion

Applying for a GB EORI is straightforward, digital and free of charge. Most businesses receive their number within minutes. Companies trading with Northern Ireland should also assess the need for an XI EORI. Even EU businesses without a UK establishment can apply easily. Ensuring correct registration today prevents costly customs delays tomorrow. Secure your GB EORI now and keep your UK trade running smoothly.